Privacy Policy

Last updated: May 2025

This Privacy Policy explains how Beate Neimane, trading as BeaVisuals ("I", "me", "my"), collects, uses, and protects personal data in connection with this website and my photography services. I am committed to handling your data with care and in compliance with the General Data Protection Regulation (GDPR) and the Danish Data Protection Act (Databeskyttelsesloven).

Data controller: Beate Neimane (BeaVisuals)
Contact: beate(at)beavisuals.com

1. Contact form

When you send an enquiry through the contact form on this website (built with Framer), I collect your name, email address, shoot type, preferred shoot date (optional), and any requirements or questions you share. I use this only to reply to your enquiry and, if you book, to prepare our service agreement. The form sends your message to my email. Framer processes the data to run the form and the website. You can read Framer’s privacy policy on framer.com.

Legal basis: Legitimate interest (responding to your enquiry) and contract performance (if a booking follows).

Retention: I keep enquiry data for up to 2 years, after which it is deleted.

1b. Messages

If you contact me on WhatsApp, I receive your name, phone number and your messages. I use them only to answer your questions and plan your shoot. WhatsApp is operated by Meta and has its own privacy policy.

Legal basis: Legitimate interest (responding to your enquiry) and contract performance (if a booking follows).

Retention: I keep messages for up to 2 years, after which I delete them.

1c. Booking, contract and gallery

When you book, I send the service agreement through Pixieset. It collects the details in the contract, such as your name, contact details, shoot date, location, package and signature, and your agreement on whether I may publish your photos on my website and social media. I also deliver your private photo gallery through Pixieset. Pixieset processes this data on my behalf. You can read their privacy policy on pixieset.com.

Legal basis: Contract performance.

Retention: I keep contracts and payment records for as long as Danish accounting law requires. I keep edited images as described in section 2.

1d. International data transfers

Framer, Pixieset and Meta may process data outside the EU. Where they do, they rely on safeguards such as the EU Standard Contractual Clauses or the EU-US Data Privacy Framework.

2. Photography - client images

As part of my photography services (weddings, portraits, and other sessions), I collect and process photographs and videos in which you and others may appear. These images are personal data under GDPR as they can identify you.

Legal basis: Contract performance. When you book a session, our contract sets out the agreed use of images, which may include delivery of edited photographs to you, display on my website and portfolio, and use in marketing materials and social media. The specific terms are detailed in your signed service agreement.

Retention: I retain edited images for a period of up to 5 years. Raw files are kept for a shorter period and then deleted.

If you wish to have images removed from my website or marketing materials, please contact me at beate(at)beavisuals.com and I will action your request promptly.

3. Third parties appearing in photographs

At events such as weddings, guests and other individuals may appear in photographs. I process these images on the basis of legitimate interest in delivering a professional photography service. I take care to handle such images responsibly.

If you appear in a photograph published on this website and wish to request its removal, please contact me at beate(at)beavisuals.com. I will review and respond to all requests.

4. Website analytics

This website uses Framer's built-in analytics to measure page visits. Framer Analytics does not use cookies and does not collect personally identifiable information. No consent is required for this, and no personal data is shared with third parties as a result of website visits.

5. Cookies

This website does not use non-essential cookies. No cookie consent banner is required. The only technologies in use are strictly necessary for the website to function and Framer's cookieless analytics.

6. Your rights

Under GDPR, you have the following rights regarding your personal data:

Access - request a copy of the personal data I hold about you
Rectification - request correction of inaccurate data
Erasure - request deletion of your data, where no overriding legal basis applies (note: images processed under a signed service agreement may be retained in accordance with that contract)
Restriction - request that I limit how I use your data
Objection - object to processing based on legitimate interest
Portability - receive your data in a structured, machine-readable format

To exercise any of these rights, contact me at beate(at)beavisuals.com. I will respond within 30 days.

7. Complaints

If you believe I have not handled your personal data correctly, you have the right to lodge a complaint with the Danish Data Protection Authority:

Datatilsynet
Carl Jacobsens Vej 35
2500 Valby, Denmark
www.datatilsynet.dk

8. Changes to this policy

I may update this Privacy Policy from time to time. The date at the top of this page reflects the most recent revision. Continued use of this website after any changes constitutes your acceptance of the updated policy.